Document control

Government regulations require that companies working in certain industries control their documents. These industries include accounting (for example: 8th EU Directive, Sarbanes–Oxley Act), food safety (e.g., Food Safety Modernization Act), ISO (mentioned above), medical-device manufacturing (FDA), manufacture of blood, human cells, and tissue products (FDA), healthcare (JCAHO), and information technology (ITIL).[10] Particular industries are held to a higher level of documentation control, for privacy, warranty and insurance purposes. For example, in the construction industry, it is common to hold project documentation on record and adequately controlled for warranty periods ranging on average for 5 to 10 years. An information systems strategy plan (ISSP) can shape organisational information systems over medium to long-term periods.[11]

Documents stored in a document management system—such as procedures, work instructions, and policy statements—provide evidence of documents under control. Failing to comply can cause fines, the loss of business, or damage to a business's reputation.

The following are important aspects of document control:

*reviewing and approving documents prior to release reviews and approvals
*ensuring changes and revisions are clearly identified
*ensuring that relevant versions of applicable documents are available at their "points of use"
*ensuring that documents remain legible and identifiable
*ensuring that external documents (such as customer-supplied documents or supplier manuals) are identified and controlled
*preventing “unintended” use of obsolete documents
https://en.wikipedia.org/wiki/Document_management_system#Doc...

Beyond ISO 9000, which defines document control in relatively narrow terms, Document Control could be viewed as a technological approach to governing document quality and mitigating risk stemming from human error in document preparation.
http://www.hotdocs.com/blog/what-document-control


Job Description for a Document Control Specialist

Document control specialists are responsible for managing company documents while also ensuring their accuracy, quality and integrity.
http://work.chron.com/job-description-document-control-speci...